Magic Tax for Users of Keyloop

Features

The best bits…at a glance.

HMRC Recognised

Magic Tax is an HMRC-recognised, secure, web-based solution for Keyloop users to file VAT returns digitally and comply with MTD for VAT legislation.

Quick & Easy to Use

Registering and set-up is quick and easy. Then simply upload your ‘VAT Summary Report’ in the exact format, as extracted from your Keyloop system – Magic Tax will do the rest!

Free Trial & Simple Pricing

Keeyloop users can take advantage of a 3-month FREE Trial, then the Magic Tax annual subscription starts from just £99 per submission (based on your company turnover).

Compliant

No requirement for manual manipulation, formulas or copying & pasting data = no room for errors! Magic Tax ingests the Keyloop extract in its original format.

First 3 Months FREE!

Magic Tax for Users of Keyloop

Magic Tax is an HMRC recognised Bridging Software Solution, developed for Keyloop users.

The solution will ingest your Keyloop VAT Summary Report file in the exact format, as extracted from the Keyloop solution (.CSV)

Magic Tax uses the data from the file to calculate your VAT return and allows the user to make the submission to HMRC quickly and easily with no manual manipulation of the data required – meaning no possibility of errors or omissions.

is magic tax for you?

Magic Tax

Magic Tax for users of Keyloop is bridging software – developed specifically for Keyloop Drive & Autoline users to simply ‘bridge the gap’ between your Keyloop solution and the HMRC’s gateway.

The solution is compatible with the following Keyloop solutions…

Keyloop Drive

Keyloop Drive DMS solution is all about controlling your sales pipeline, meeting customer expectations and giving a single view across departments and functions.

Magic Tax will enhance the Drive user-experience, by allowing you to upload the vat summary report in the exact format it is downloaded from Drive.

Keyloop Autoline

Magic Tax is also compatible with Keyloop’s Autoline DMS solution.
If you use both Drive and Autoline (formerly Rev8) solutions within your business, you can also merge VAT Summary Reports from both solutions within Magic Tax to create one VAT return.

magic tax

Customers

Users of the Magic Tax solution include:

Magic Tax

Testimonials

Comments from Keyloop users:

Breeze Motor GroupKarl Brown - Financial Director

"Takes the pain away from submitting VAT returns"

“Magic Tax takes the pain away from submitting our VAT returns.

The simple yet robust system allows us to consolidate different branches with the same VAT number with ease, still compliant with MTD legislation.

Magic Tax is completely flexible, allowing dealers to adjust tax groups/codes to suit their Keyloop set up.”

Read more about the Breeze Motor Group:
www.breeze.co.uk

Lowdhams LeisureworldNick Swainson - Group Finance Director

"Simple to set up and use"

Magic Tax was both simple to set-up and simple to use for submitting my VAT returns.

Lowdhams has two separate VAT registrations and through the software I was able to easily authorise Magic Tax to interact with HMRC on our behalf. I then added the Keyloop VAT groups and codes to complete the set-up. For each return it was then simply a matter of making the appropriate adjustments in Keyloop and then a few clicks to upload the VAT summary I’d saved on my computer and submit! Job done.”

Read more about Lowdhams Leisureworld:
www.lowdhams.com

Viking Garages LtdLinda Gemmell - Accountant

"Magic in name and magic in operation"

“I have been using Magic Tax to submit my VAT returns from Keyloop Drive, digitally since March. I have to say Magic in name and Magic in operation.

This is a programme designed to retrieve the information and give it over to HMRC in a simple way. The people at Magic are approachable, friendly, helpful, and knowledgeable.

Once I know what has to be adjusted (Fuel and Scale charge, timing differences etc) I put it through in Drive and the VAT Reconciliation gives the adjusted figures – I upload … and its done! I was wary at first but Nicki basically held my hand … and now I’m swimming away quite happily.

Very happy to recommend this company and its programme for MTD with CDK/Keyloop.”

Read more about Viking Garages:
www.viking-garages.ltd.uk

Take Magic Tax for a test-drive

Try for 3 Months for Free!

If you would like to take Magic Tax for a virtual test drive…

Apply for a licence today and we will give you the first 3 months for *FREE!

*FREE trial ends after 3 months or when you have made a submission to HMRC – whichever comes first.

Looking for Help?

FAQ's

Some of the most frequently asked questions from users can be found here…

How do I sign up for the 3 month Free Trial?

If you'd like to take Magic Tax for a test-drive first you will need to 'Register’ for a Magic Tax Account.

From the Magic Tax user dashboard, apply for a licence and our team will activate your account for FREE for a period of 3 months. From the dropdown, select your company turnover (for all companies you will require to make submissions for using the licence).

This will be long enough to find your way around and file one vat return using Magic Tax before you commit to purchasing an annual licence.

The free trial will automatically expire after three months or when you have filed a VAT return to HMRC using the solution, whichever happens first. One free trial is allowed per VAT Registration Number (VRN).

There is no obligation to sign up for an annual licence after the trial period has ended.

Check out our User Guide

Need help applying for a free trial? Get in touch with the team

I have forgotten my Password

Your password is case sensitive. If you have forgotten your password, you can reset it by clicking on the ‘forgotten password’ link on the log in page and by following the instructions.

An email (valid for 24 hours) will be sent to your registered email address to reset your password - remember to check your junk/spam folder!

NB: You may not have used your email address as your username when you first registered.

Check out our User Guide

Still need help? Contact Support

I have forgotten my username

Your username will be your email address.

Check out our User Guide for more information.

Still need help? Contact Support

What support is offered if I need help?

Our team are UK based and the support team are available Mon-Fri, 9 am-5 pm (excluding UK Bank Holidays & Public Holidays).

For holders of an active annual licence:
Annual licence holders with a question or requiring technical support should raise a ticket using the dedicated Magic Tax Support Portal. This is the quickest way to get help from the Magic Tax team.

For new licence holders: An email will be sent with an invitation link to access the support portal once your annual licence has been activated.

Instructions on how to sign up to the Magic Tax Support Service once you have received the email invite can be found here.

For help during the free trial:

For questions or help during the free trial users should Contact Support by email and include a detailed description of the question or issue with screenshots (if relevant).

You can also check out our User Guide.

What format should my Keyloop VAT summary file be saved?

Your file should be saved exactly as it is extracted from Keyloop – either as CSV format or with the file extension .csv (added to the end of the file name).

You should not rename the column headers or add any additional columns to the file.

Need Help? Contact Support.

Check out our User Guide for further information.

How does Magic Tax work?

Magic Tax is bridging software, designed to "bridge the gap" between your data (extracted from Keyloop) and HMRC's MTD for VAT system.

The solution uses an API to interact with HMRC's system but does not connect to your Keyloop system, it has been specifically developed to ingest the file(s) you extract from the Keyloop system in the exact format it is extracted to calculate your VAT return.

No need for manual manipulation of spreadsheets = fully compliant with HMRC regulations!

Check out our User Guide.

Still need Help? Contact Support.

Manual Adjustments such as fuel scale charges and deposit movements - how do I manage those?

Manual adjustments should be made within the Keyloop Drive/Autoline system before extracting the VAT Summary file. This means that the extracted data will not need to be manipulated outside of the Keyloop solution. This ensures compliance with HMRC's regulations regarding digital links, digital record-keeping, and removing all copy/paste or manual manipulation of data methods.

An existing Magic Tax user has offered suggestions as to how you could manage manual adjustments within Keyloop which you can read here.

Check out our User Guide.

Still need Help? Contact Support.

Does Magic Tax store a copy of my Excel file or my 9 box VAT return figures?

The 9-box data from the VAT return submitted is stored (an HMRC requirement) to allow users to view past submissions in the ‘VAT Filing History’ tab from the Magic Tax dashboard.

Users will be able to view or retrieve their filing history in Magic Tax for a period of 6 years, in case of HMRC enquiry into a specific return.

However, the Excel spreadsheet data used to make the 9-box calculation is not stored by Magic Tax.

Check out our User Guide.

Still need Help? Contact Support.

Can I cancel my Magic Tax licence?

Providing that the software has not been used to make a VAT submission to HMRC (by any of the registered users associated with the licence), the Licensee (admin user) can request to cancel the Licence.

Any request to cancel the licence should be made in writing to our Support Team and the licence fee (minus a £99 admin fee) will be refunded.

If any user associated with the licence has utilised the software to make a submission to HMRC, the licence cannot be cancelled, nor any refund will be given. The licence will remain active until it lapses, and the filing history will remain available from the Magic Tax dashboard for a period of 6 years.

Check out our User Guide.

Still need Help? Contact Support.

Can I delete my Magic Tax user account?

Users who have made a submission to HMRC through Magic Tax will not be able to delete their account for a period of 6 years, as we are obliged to make the filing history available (in case of HMRC enquiry) for this period of time.

Users who have signed up for a Magic Tax account (but have not used the solution to make a submission) can request that their account be deleted by contacting support.

The Licensee can remove a previously authorised user from their licence so that no further submissions can be made by that user from the licence.

The Licensee can also transfer admin rights for the licence to another Magic Tax user if needed.

Check out our User Guide for more information.

Still need Help? Contact Support.

I’ve uploaded my file, but the 9-box figures are not as expected?

Only the data from your open obligation period (which Magic Tax obtains from HMRC electronically) will pull through to the vat submission. For example, if your obligation period is May-July, an entry that falls in any other period will not feature in the VAT calculation.

You should check your Tax Group and Tax Code set up – making sure that you have identified the groups and codes you want to be included in boxes 6 & 7 of your return and whether you need to include inputs, outputs or both to be included in your return.

NB: Keyloop customers should make any manual adjustments with the Keyloop DMS solution – before the VAT Summary report is extracted from Keyloop.

Check out our User Guide.

Still need Help? Contact Support.

I'm getting an ‘Error’ message

You should check that you have not:

- Entered any additional text/data in line 1 of your spreadsheet – as Magic Tax needs this line to be exactly as per the Keyloop extract.

- Re-named any of the column headers - as Magic Tax needs these to locate your data.

- Included any references to other files or sheets using formulas – as Magic Tax will not have access to this information during the upload process.

You should also check that you have:

- Saved your file as a CSV file, or added .csv as an extension to the file name.

Check out our User Guide.

Still need Help? Contact Support.

Submitting for more than one company

Magic Tax users can make submissions for more than one company under one licence.

Consideration should be given to this when applying for your licence, as the cost of the licence is based on your company turnover (for all companies you need to file for under the licence combined).

The users are managed by the admin user of the licence. As long as the individual is registered with HMRC and has Government Gateway/GOV.uk One Login credentials to allow them to make submissions for that company, they will be able to make a submission using Magic Tax.

NB: Each user will need to register with Magic Tax before their Magic Tax account can be added to the licence. You will require a separate user account in Magic Tax (with a unique email address (username) and password for each company/set of Government Gateway credentials.

If an individual user needs to make submissions for more than one company but does not have a separate email address - your email client may allow you to add +1, +2, or +3 etc immediately after the beginning section of your email address and before the @ symbol.

Or you could enter a word or company name - for example, [email protected].

Check out our User Guide.

Still need Help? Contact Support.

“You are not authorised to use this VRN” error message

This message comes directly from HMRC's system and is shown for one of the following reasons:

- You have not yet signed up your business to Making Tax Digital with HMRC (or the sign-up process has not yet been finalised). Signing up to MTD with HMRC can take up to 72 hours, and you will receive a confirmation email once the process is complete. You should wait for the email before trying to add a company in Magic Tax.

- You are not authorised with HMRC to make submissions for the company – you can check this with HMRC by signing into your Government Gateway / One Login online account.
- Authorisation for Magic Tax to interact with HMRC has been revoked. A quick check of this is to re-authorise (Extend) Magic Tax to interact with HMRC before you will be able to submit. You can do this from the 'My Companies' tab of the Magic Tax dashboard.

Check out our User Guide.

Still need Help? Contact Support.

Do I need to register with Magic Tax again to submit on behalf of another company?

If you have different government gateway / One Login credentials for each company, then you will require a separate Magic Tax user account for each company (because only one Government Gateway account can be authorised to each Magic Tax user account).

You can register for multiple Magic Tax accounts to file for companies with different VRN's and they can all be added to the same licence.

Each Magic Tax registration will require a unique user name and email address. Your email account setup may allow [yourname]+1@[yourcompany].co.uk, +2, +3 or [yourname]+[extrainfohere]@[yourcompany].co.uk etc.

You can file for multiple dealerships and instances of Keyloop’s DMS under the same VRN using one Magic Tax account. Multiple VAT Summary extracts from Keyloop systems can be merged using Magic Tax and filed as one submission.

Check out our User Guide.

Still need Help? Contact Support.

My obligation period is not showing in the drop-down box

If the obligation period does not show it is because HMRC does not have an open obligation period for your company.

First, log in to the Government Gateway / One Login online account using your MTD gateway credentials to check that HMRC has an open obligation period showing for the company. If there is no obligation period showing in the HMRC gateway you should contact HMRC in the first instance.

Note: Your obligation period may not show if you are late making your submission and you should contact HMRC in this instance to arrange to make your submission manually. If you have checked the above and the obligation period is not showing as expected, you can contact our support team for further assistance from the link in the footer below.

HMRC carry out regular routine maintenance to their MTD for VAT system (although they usually schedule this to happen over a weekend) - which causes HMRC system downtime. Since Magic Tax is reliant upon HMRC's system being operational this will mean that Magic Tax will not operate during these times, or may not show details that are needed from HMRC's system - such as obligation periods.

You can check for any planned (or unexpected) HMRC system downtime here.

Check out our User Guide.

Still need Help? Contact Support.

What is the cost of a Magic Tax annual licence?

The annual subscription cost for Magic Tax is based on your annual turnover (combined turnover of all companies you need to make submissions for).

You can find out more in the pricing section or contact our team for more information.

What data is stored by Magic Tax?

The only standing data we hold is;

- The company name (as entered by the user) which is only stored to display to the user so they can choose the company they are working with.

- The company VRN (Vat Registration Number) – which must be passed to HMRC.

- Details of the VAT sector if they are on a fixed-rate scheme (which Magic Tax needs to calculate the return).

This data is all held in an encrypted database in our UK data centre.

Need help? Contact Us

View the Magic Tax User Guide - v2.1

Magic Tax User Guide (PDF)

KFA Connect

About Us

KFA Connect have been designing, developing and integrating innovative software solutions for multi-national and medium-sized businesses for over 30 years.

Our History

KFA Connect, the company behind Magic Tax has been successfully trading for over 30 years!

During that time we have been looking after our multi-national and medium-sized business customers.

Our team comprises of 27 Designers, Developers, Test and Support team members, all based at our UK offices in Ringwood, Hampshire.

We specialise in bespoke software development, systems integration, eCommerce, eCommerce integration as well as Management Reporting solutions.

We have a multitude of skills on many platforms and can usually find a creative solution for any IT software issue or frustration our customers face.

Our Vision

Throughout KFA Connect we aim to inspire Innovation, Collaboration and Accountability and at all times act with Independence and Integrity to bring Excellence to everything we do.

We have a passion and pride for our work. Going the extra mile to produce a quality result is what drives us, and we are proud to add value by delivering exactly what is required.

We respond to our clients changing needs as well as those of the marketplace. We listen, discuss and challenge established practice to find better ways of doing things.

Our vision is to bring IT software services and products to the market that are useful to businesses.

FREE Trial for 3 Months!

Pricing

Magic Tax annual subscription cost is based on your company turnover – and it’s possible to file for multiple companies using one Magic Tax licence.

Prices shown are per VAT submission (billed annually) and subject to VAT at prevailing rate.

FREE TRIAL

£0

Try FREE for 3 months!

No payment details required
No obligation to use Magic Tax beyond the free trial.
Trial licence valid for 3 months (or when a VAT submission has been made) whichever happens sooner